Yes, there are some concerns about using any database identity number this way as I notice has been happening with the CASES and VSN numbers. Glad that this was raised with the other numbers.<div><br></div><div>The privacy legislation was the basis of the Ultranet generating and using pseudo-random login codes .. e.g. gest1 gsth12 rges3 etc and my guess, why staff can can easily request to change their edumail email address (done by fiddling middle initials). For this reason, nobody can just look up my payroll number, even though it is part of my edumail identity and DEECD login, it isnt used to generate an email address and cannot be used as another database index. Many schools are probably doing the right thing by still using obscure and rather vapourous teacher timetable codes to login and authenticate local network access.<div>
<div><br></div><div><div>Students cannot sign away their privacy with a consent form or get schools off the hook for breaking the law. Being "easier" for the tech to ceate accounts isnt an excuse to use a CASES or VSN number with another database, say with logging and tracking student website usage after authentication, print charging or other million uses that come to mind. Neither is the goal of sign-in convenience.</div>
<div><br></div><div>It isnt all that hard to write some code and generate our own volatile login identity or rely on full-name logins and we probably should have taken this path.</div><div><br></div><div>Regards Roland</div>
</div><div><div style="margin:2em 0pt" name="sig_194b3349ad">
<b>Roland Gesthuizen</b> | eLearning Leader <br>
Keysborough College <br>
Acacia Campus | T +61 3 9798 1877 <br>
<a href="http://www.keysboroughsc.vic.edu.au" target="new">www.keysboroughsc.vic.edu.au</a><br></div><div class="gmail_quote">On 9 September 2012 10:16, Kevork Krozian <span dir="ltr"><<a href="mailto:kevork@edulists.com.au" target="_blank">kevork@edulists.com.au</a>></span> wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div lang="EN-AU" link="blue" vlink="purple"><div><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Hi Roland,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> Very topical as I have heard of some schools deciding to use the VSN as the new login codes especially when there are a number of students from outside schools who attend VET and similar courses and need access to the systems. These externals are from both government and private schools and will be given logon codes using their VSNs along with all the regular internal students ( no more Cases codes to logon ) starting from next year. <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Section 7.2(b) of the NPP refers to the case where one or more exclusions of </span><i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">2.1(e) to 2.1(h) (inclusive) apply to the use or disclosure</span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">The exclusion 2</span><span style="font-size:9.5pt;font-family:"Verdana","sans-serif""> <span lang="EN-GB">(b) refers to the individual consenting to the use or disclosure <u></u><u></u></span></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif""><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">I wonder if students can be considered to be consenting to the disclosure when asked for their VSN to create a login account. Perhaps a form to sign that states by furnishing their VSN there are giving consent for its use within the limited purpose of identifying them uniquely to access the school’s IT facilities?<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Very interesting .<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Kevork Krozian<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Edulists Creator Administrator<u></u><u></u></span></p><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><a href="http://www.edulists.com.au" target="_blank">www.edulists.com.au</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">tel: <a href="tel:0419%20356%20034" value="+61419356034" target="_blank">0419 356 034</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p><p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> <a href="mailto:itapps-bounces@edulists.com.au" target="_blank">itapps-bounces@edulists.com.au</a> [mailto:<a href="mailto:itapps-bounces@edulists.com.au" target="_blank">itapps-bounces@edulists.com.au</a>] <b>On Behalf Of </b>Roland Gesthuizen<br>
<b>Sent:</b> Sunday, 9 September 2012 6:55 AM</span></p><div class="im"><br><b>To:</b> Year 12 IT Applications Teachers' Mailing List<br></div><b>Subject:</b> Re: [Year 12 IT Apps] VCAA vs VCAA and the NPP's<u></u><u></u><p>
</p><div><div class="h5"><p class="MsoNormal"><u></u> <u></u></p><p class="MsoNormal">Microchips and tattoos aside, there is a good privacy reason why teachers and schools cannot use particular numbers and from memory it has to do with data-linking and matching. I am just thinking this through aloud and I am not a lawyer so this is not to be taken as any form of legal advice. Still, have a glance at my concerns below.<u></u><u></u></p>
<div><p class="MsoNormal"><u></u> <u></u></p></div></div></div><div><div><div class="h5"><p class="MsoNormal">By illustration, whilst the Ultranet uses a VSN number to identify students and assist with record sharing between schools, it cannot be viewed or easily extracted. Instead, an different login code is generated for use by teachers and students. If a student changes schools, their login might change but at least their details and records will follow.<u></u><u></u></p>
</div></div><div><div><p class="MsoNormal"><u></u> <u></u></p></div><div><div><div class="h5"><div><p class="MsoNormal"><a href="http://www.vcaa.vic.edu.au/Documents/vsn/information_for_student.pdf" target="_blank"> http://www.vcaa.vic.edu.au/Documents/vsn/information_for_student.pdf </a><u></u><u></u></p>
</div><blockquote style="border:none;border-left:solid #cccccc 1.0pt;padding:0cm 0cm 0cm 6.0pt;margin-left:4.8pt;margin-right:0cm"><p class="MsoNormal">"The information will be used only for educational purposes and the ways in which the VSN can be used is prescribed by legislation. The legislation also includes criminal offences for use of the data for other than the prescribed purposes. Commonwealth and State Privacy Principles have also been used to guide the design of the VSN system."<u></u><u></u></p>
</blockquote><div><p class="MsoNormal"><u></u> <u></u></p></div><div><p class="MsoNormal">When I mentioned this to my wife who works as a nurse, she remarked about the security around the patient identify number system that is in use by hospitals and the strict provisions governing its use.<u></u><u></u></p>
</div><div><p class="MsoNormal"><u></u> <u></u></p></div><div><p class="MsoNormal"><a href="http://www.privacy.vic.gov.au/privacy/web2.nsf/pages/frequently-asked-questions-general-public" target="_blank">http://www.privacy.vic.gov.au/privacy/web2.nsf/pages/frequently-asked-questions-general-public</a><u></u><u></u></p>
</div><blockquote style="border:none;border-left:solid #cccccc 1.0pt;padding:0cm 0cm 0cm 6.0pt;margin-left:4.8pt;margin-right:0cm"><p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#363636;background:white">IPP 7 Unique identifiers: A unique identifier is usually a number assigned to an individual in order to identify the person for the purposes of an organisation's operations. Tax File Numbers and Driver's Licence Numbers are examples. Unique identifiers can facilitate data matching. Data matching can diminish privacy. IPP 7 limits the adoption and sharing of unique identifiers. </span><u></u><u></u></p>
</blockquote><div><p class="MsoNormal"><u></u> <u></u></p></div><div><p class="MsoNormal">Now it has me thinking that perhaps the current practice for schools to use a student CASES identity number may be in breach of just this information privacy principle. The CASES identifier is often regularly published, freely shared, used by other school databases and provided to TSSP contractors to set up these systems such as local network accounts or email addresses. It could be used to provide access to sensitive information about user access, notes or files. I suspect that this is a usage that should probably be discouraged as it edges well beyond the scope of the original reason and database for the identification number. By illustration, some schools use a locally generated timetable initial, not a teachers payroll or 'T0 number' to identify teachers and similarly, edumail uses a locally generated user name (sometimes with a middle initial tweak) not the T0 identifier to generate an email address. <u></u><u></u></p>
</div><div><p class="MsoNormal"><u></u> <u></u></p></div><div><div><p class="MsoNormal">Perhaps the Paula or the privacy commissioner could provide some advice about this.<u></u><u></u></p></div></div><div style="margin-top:24.0pt;margin-bottom:24.0pt" name="sig_194b3349ad">
<p class="MsoNormal">Regards Roland<br><br><b>Roland Gesthuizen</b> | eLearning Leader <br>Keysborough College <br>Acacia Campus | T <a href="tel:%2B61%203%209798%201877" value="+61397981877" target="_blank">+61 3 9798 1877</a> <br>
<a href="http://www.keysboroughsc.vic.edu.au" target="_blank">www.keysboroughsc.vic.edu.au</a><u></u><u></u></p></div></div></div><div><div><div class="h5"><p class="MsoNormal">On 4 September 2012 16:39, Robert Timmer-Arends <<a href="mailto:timmer@westnet.com.au" target="_blank">timmer@westnet.com.au</a>> wrote:<u></u><u></u></p>
</div></div><div><div><div class="h5"><div><p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Hello Damien</span><u></u><u></u></p></div><div><p class="MsoNormal"> <u></u><u></u></p></div>
<div><p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">I have had this quoted to me in the context of a query regarding the use of students' VSN. The VCAA bulletin ran an article suggesting we could <strong><span style="font-family:"Arial","sans-serif"">not</span></strong> use the VSN internally in the school (I was interested in doing this because the CASES code can change so there is no way of tracking students over time).</span><u></u><u></u></p>
</div><div><p class="MsoNormal"> <u></u><u></u></p></div><div><p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">I think the 'out' for VCAA and VCAT might be 7.2a (and 7.1A sounds like another opportunity for an out - are either or both VCAA and VCAT 'prescribed organisations'?)</span><u></u><u></u></p>
</div><div><p class="MsoNormal"> <u></u><u></u></p></div><div><p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Also, while they are separate entities they are both govenment agencies and I vaguely remember reading something in the NPPs that could allow you to interpret that as a single organisation???</span><u></u><u></u></p>
</div><div><p class="MsoNormal"> <u></u><u></u></p></div><div><p class="MsoNormal"> <u></u><u></u></p></div><div><p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Regards</span><u></u><u></u></p>
</div><div><p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Robert T-A</span><u></u><u></u></p></div><div><p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Brighton SC</span><u></u><u></u></p>
</div><div><p class="MsoNormal"> <u></u><u></u></p></div><div><p class="MsoNormal"> <u></u><u></u></p></div><div><p class="MsoNormal">----- Original Message ----- <u></u><u></u></p></div></div></div><blockquote style="border:none;border-left:solid black 1.5pt;padding:0cm 0cm 0cm 4.0pt;margin-left:3.75pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt">
<div><div class="h5"><div><p class="MsoNormal" style="background:#e4e4e4"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> <a href="mailto:Damien.ATKINSON-BUCK@ivanhoe.com.au" title="Damien.ATKINSON-BUCK@ivanhoe.com.au" target="_blank">ATKINSON-BUCK, Damien</a> <u></u><u></u></span></p>
</div><div><p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">To:</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> <a href="mailto:itapps@edulists.com.au" title="itapps@edulists.com.au" target="_blank">Year 12 IT Applications Teachers' Mailing List</a> <u></u><u></u></span></p>
</div><div><p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Sent:</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> Tuesday, September 04, 2012 2:49 PM<u></u><u></u></span></p>
</div><div><p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Subject:</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> [Year 12 IT Apps] VCAA vs VCAA and the NPP's<u></u><u></u></span></p>
</div></div></div><div><div><div><p class="MsoNormal"><u></u> <u></u></p></div><div><div><div class="h5"><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Hi folks,</span><u></u><u></u></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> I was going through the NPP’s with my year 12’s today. When we were discussing NPP 7 Identifiers (see below) one of my students asked why VCAA and VTAC both use their student numbers as the primary identifier. Does anyone out there know if this is indeed the case and if so, how they are allowed to do it, they are separate entities aren’t they? </span><u></u><u></u></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Thanks</span><u></u><u></u></p><p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Damien</span><u></u><u></u></p>
<p class="MsoNormal" style="background:white"> <u></u><u></u></p><p class="MsoNormal" style="background:white"><i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">7.1 An organisation must not adopt as its own identifier of an individual an identifier of the individual that has been assigned by: </span></i><u></u><u></u></p>
<p class="MsoNormal" style="background:white"><i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">(a) an agency; or</span></i><u></u><u></u></p><p class="MsoNormal" style="background:white">
<i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">(b) an agent of an agency acting in its capacity as agent; or</span></i><u></u><u></u></p><p class="MsoNormal" style="background:white">
<i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">(c) a contracted service provider for a Commonwealth contract acting in its capacity as contracted service provider for that contract</span></i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">. </span><u></u><u></u></p>
<p class="MsoNormal" style="background:white"><i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">7.1A However, subclause 7.1 does not apply to the adoption by a prescribed organisation of a prescribed identifier in prescribed circumstances. </span></i><u></u><u></u></p>
<p class="MsoNormal" style="background:white"><i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">Note: There are prerequisites that must be satisfied before those matters are prescribed: see subsection 100(2).</span></i><u></u><u></u></p>
<p class="MsoNormal" style="background:white"><i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">7.2 An organisation must not use or disclose an identifier assigned to an individual by an agency, or by an agent or contracted service provider mentioned in subclause 7.1, unless: </span></i><u></u><u></u></p>
<p class="MsoNormal" style="background:white"><i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">(a) the use or disclosure is necessary for the organisation to fulfil its obligations to the agency; or</span></i><u></u><u></u></p>
<p class="MsoNormal" style="background:white"><i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">(b) one or more of paragraphs 2.1(e) to 2.1(h) (inclusive) apply to the use or disclosure; or</span></i><u></u><u></u></p>
<p class="MsoNormal" style="background:white"><i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">(c) the use or disclosure is by a prescribed organisation of a prescribed identifier in prescribed circumstances.</span></i><u></u><u></u></p>
<p class="MsoNormal" style="background:white"><i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">Note: There are prerequisites that must be satisfied before the matters mentioned in paragraph (c) are prescribed: see subsection 100(2). </span></i><u></u><u></u></p>
<p class="MsoNormal" style="background:white"><i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">7.3 In this clause:</span></i><u></u><u></u></p><p class="MsoNormal" style="background:white">
<i><span lang="EN-GB" style="font-size:9.5pt;font-family:"Verdana","sans-serif"">identifier includes a number assigned by an organisation to an individual to identify uniquely the individual for the purposes of the organisation's operations. However, an individual's name or ABN (as defined in the A New Tax System (Australian Business Number) Act 1999) is not an identifier. </span></i><u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p><p class="MsoNormal"> <u></u><u></u></p><table border="0" cellspacing="0" cellpadding="0"><tbody><tr><td width="600" nowrap style="width:450.0pt;background:#f5f2dd;padding:0cm 0cm 0cm 0cm">
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