[Year 12 IPM] Compressing Powerpoint Files_OT

[Mark Kelly]

And, of course, instead of inserting pictures, you can link to them.

Before clicking "Insert" in the "Insert Picture" dialogue box when 
selecting a picture, carefully look at the Insert button.  Notice the 
down-arrow on the edge of the button?  Click the down-arrow and select 
"Link to file".

This establishes a link to the pic (like a picture is linked to a HTML 
page).  It keeps the file size WAY down, and allows easy editing of the 
picture after the presentation is finished since the pix are still separate.

The only caveat is that the pix must be transported with the PPT or 
they'll show up as broken links.  On the other hand, to distribute a 
bare-bones PPT without the pix, you can easily just send the PPT without 
including the pix.

Joseph Papaleo wrote:
> Anne,
> Using "Insert -> Picture -> From File"  instead of copying and pasting 
> or dragging in also dramatically reduces the final product.
> 
> Joseph Papaleo
> 
> 
> On 9/12/06, *Keith Richardson* <keithcr at fastmail.fm 
> <mailto:keithcr at fastmail.fm>> wrote:
> 
>     Anne - the most important thing with Powerpoint files is that the
>     pictures MUST be of a small filesize first. If not they will bloat the
>     powerpoint filesize beyond recognition.
>     Therefore, take each of the images, note the final screen dimensions
>     you
>     want (e.g. 300pixels wide for example) then using a program such as
>     Irfanview, resize (Ctrl-R) to this, and apply a compression of, say 80,
>     when saving to a jpg file type.
>     Then delete each of the images and re-insert the size-reduced ones.
>     Sounds messy, and it is, but the file size will reduce dramatically.
>     NOTE - obviously, small sized images should have been used in the first
>     place, but most of us forget about that.
>     Cheers, Keith
> 


-- 
Mark Kelly
Manager - Information Systems
McKinnon Secondary College
McKinnon Rd McKinnon 3204, Victoria Australia
Phone +613 95780844  Fax +613 95789253
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