[Year 12 IPM] Mail merge with a difference -- via email !

[Kevork Krozian]

Hi Fiona,

     These were passwords not to log onto the network, but to edumail ......

Kevork Krozian
Mailing List Creator and Administrator
kevork at edulists.com.au
www.edulists.com.au
Tel: 0419 356 034

----- Original Message ----- 
From: <fiona at balmoralhs.vic.edu.au>
To: <ipm at edulists.com.au>
Sent: Wednesday, August 17, 2005 5:13 PM
Subject: Re: [Year 12 IPM] Mail merge with a difference -- via email !


> Hi Mark
>
> Hope you dont mind me being a little facetious - but if you are emailing 
> them passwords - how can they log on to your system?
>
> Fiona Bain
> Casterton Primary
>
>
> Mark Kelly <kel at mckinnonsc.vic.edu.au> on Wed, 17 Aug 2005 15:16:26 +1000 
> wrote:
>> Thanks, Kevork.  You can do the same in Filemaker Pro, which is very
>> handy!  (In the script steps, look for "Send Email")
>>
>> Kevork Krozian wrote:
>> > Hi folks,
>> >
>> >          If mail merging to email addresses and delivering via email is 
>> > something you have done then this message will not be of much interest 
>> > to you . But if you are interested , read on ...
>> >
>> >        I recently had the need to send 3 unique pieces of information 
>> > to all staff at my school  ( account, password etc.).
>> >
>> >  1. Solution 1 -- ask each staff member to come and see me , 
>> > synchronize the time we are both free, log on , retrieve and write or 
>> > print their details and hand it to them. 75 staff times 3 minutes each 
>> > = 150 minutes.
>> >
>> >  2. Convert the data ( in a text file ) to an Excel or Access 
>> > "database" and mail merge the data , print and pigeon hole for 
>> > everybody to collect when they next visit their pigeon hole. 5 minutes 
>> > of my time to mail merge, 75 sheets of A4 paper, printer and toner use, 
>> > 10 minutes to pigeon hole and time for each staff member to collect 
>> > etc.
>> >
>> > 3. Convert the data ( in a text file ) to an Excel or Access "database" 
>> > and mail merge not letters but email messages to each recipient's email 
>> > address ( in the data base also ) and click send. 5 minutes of my time 
>> > and viola !. Any future search in their mailbox for the key words will 
>> > allow retrieval of the message for further use now, in 1 month and in 1 
>> > year without losing bits of paper.
>> >
>> >    I know for some this is perhaps ho hum, but I really believe it is 
>> > the future when individualized information has to be sent to a large 
>> > group and both time and resources are in precious short supply.
>> >
>> >   Another application of communication that comes to mind is in the 
>> > creation of a web solution to a problem -- not just static pages, but 
>> > the facility to capture user input via a form , and either save to a 
>> > database behind the web server, or email contents to an email address.
>> >
>> >    As we move to Information and Communications Technology ( from 
>> > Information Technology ), I think we need to keep pushing the envelope 
>> > with this mind set to truly utilize the tools we have access to and 
>> > teach the students the power of both information and communication.
>> >
>> > ( He steps off his soap box !)
>> >
>> > Best Wishes
>> >
>> >
>> >
>> > Kevork Krozian
>> > IT Manager , Forest Hill College
>> > k.krozian at fhc.vic.edu.au
>> > http://www.fhc.vic.edu.au
>> > Mobile: 0419 356 034
>> >
>> >
>> > _______________________________________________
>> > http://www.edulists.com.au - FAQ, resources, subscribe, unsubscribe
>> > IPM Mailing List kindly supported by
>> > http://www.vcaa.vic.edu.au - Victorian Curriculum and Assessment 
>> > Authority and
>> > http://www.vitta.org.au  - VITTA Victorian Information Technology 
>> > Teachers Association Inc
>> >
>> >
>>
>>
>> -- 
>> Mark Kelly
>> Manager - Information Systems
>> McKinnon Secondary College
>> McKinnon Rd McKinnon 3204, Victoria Australia
>> Phone +613 95780844  Fax +613 95789253
>> http://www.mckinnonsc.vic.edu.au
>> IPM Lecture notes: http://vceit.com
>> Moderator: IPM Mailing List
>>
>> Gosh you're cute. Wanna buy a monkey?
>>
>> _______________________________________________
>> http://www.edulists.com.au - FAQ, resources, subscribe, unsubscribe
>> IPM Mailing List kindly supported by
>> http://www.vcaa.vic.edu.au - Victorian Curriculum and Assessment 
>> Authority and
>> http://www.vitta.org.au  - VITTA Victorian Information Technology 
>> Teachers Association Inc
>
>
> ---
> fiona at balmoralhs.vic.edu.au
> http://www.balmoralhs.vic.edu.au/
> _______________________________________________
> http://www.edulists.com.au - FAQ, resources, subscribe, unsubscribe
> IPM Mailing List kindly supported by
> http://www.vcaa.vic.edu.au - Victorian Curriculum and Assessment Authority 
> and
> http://www.vitta.org.au  - VITTA Victorian Information Technology Teachers 
> Association Inc
>