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<div class=3DSection1>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'>Julie<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'>Here is what I took to School Council:<o:p></o:p></span><=
/font></p>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'>As
required for the introduction of the School Purchasing Card the following
recommendations are minuted:<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'>‘The
School Council formally recommends the introduction of the School Purchasing
Card. In conjunction with the schools current purchasing procedures an=
d
controls, the School Council formally minutes the adoption of the controls a=
nd
procedures in accordance with ministerial guidelines and Directions 1-6 of
2005.<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'> The
Authorised Signatory and Verifying Officers are:<o:p></o:p></span></font></p=
>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'> xxx=
xxxx<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'> xxx=
xxxx<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal style=3D'margin-left:36.0pt'><font size=3D3 face=3DAria=
l><span
style=3D'font-size:12.0pt'>The following Cardholders have financial delegati=
on up
to the nominated limit:<o:p></o:p></span></font></p>
<p class=3DMsoNormal style=3D'margin-left:36.0pt'><font size=3D3 face=3DAria=
l><span
style=3D'font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'> xxx=
xxxx =
College
Principal &=
nbsp;  =
; $1,000.00<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal style=3D'text-indent:36.0pt'><font size=3D3 face=3DAria=
l><span
style=3D'font-size:12.0pt'>The ‘Undertaking by the Cardholder’ f=
orm
has been completed.<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'>NB: Au=
thorised Signatory –
can authorise;<o:p></o:p></span></font></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'> =
&nbs=
p; &n=
bsp; The
creation of a new Facility,<o:p></o:p></span></font></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'> =
&nbs=
p; &n=
bsp; Issuance
of a Corporate Purchasing Card,<o:p></o:p></span></font></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'> =
&nbs=
p; &n=
bsp; Any
change to transaction or monthly limits or<o:p></o:p></span></font></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'> =
&nbs=
p; &n=
bsp; Cancelling
of Cards or Facilities<o:p></o:p></span></font></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'><o:p> </o:p></span></font=
></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'><o:p> </o:p></span></font=
></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'> =
Verifying Officer –
can only verify the identity of a Cardholder to avoid the need for individua=
l
Cardholders to provide 100 points of identity at local bank branches.<o:p></=
o:p></span></font></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'><o:p> </o:p></span></font=
></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'><o:p> </o:p></span></font=
></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'> =
A person may be both a
verifying officer and an authorising officer. It is recommended that<o=
:p></o:p></span></font></p>
<p class=3DMsoNormal style=3D'margin-left:35.0pt;text-indent:-35.0pt'><font=
size=3D3
face=3DArial><span style=3D'font-size:12.0pt'> =
more than one Authorised
Signatory and Verifying Officer be nominated.<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'><o:p> </o:p></span></font></p>
<div>
<p class=3DMsoAutoSig><font size=3D3 color=3Dnavy face=3D"Comic Sans MS"><sp=
an
style=3D'font-size:12.0pt;font-family:"Comic Sans MS";color:navy'>Marje Brop=
hy<o:p></o:p></span></font></p>
<p class=3DMsoAutoSig><font size=3D3 color=3Dnavy face=3D"Comic Sans MS"><sp=
an
style=3D'font-size:12.0pt;font-family:"Comic Sans MS";color:navy'>Business
Manager<o:p></o:p></span></font></p>
<p class=3DMsoAutoSig><st1:PersonName w:st=3D"on"><st1:place w:st=3D"on"><st=
1:PlaceName
w:st=3D"on"><font size=3D3 color=3Dnavy face=3D"Comic Sans MS"><span
style=3D'font-size:12.0pt;font-family:"Comic Sans MS";color:navy'>Korumbu=
rra</span></font></st1:PlaceName><font
color=3Dnavy face=3D"Comic Sans MS"><span style=3D'font-family:"Comic Sans=
MS";
color:navy'> <st1:PlaceName w:st=3D"on">Secondary</st1:PlaceName> <st1:Pla=
ceType
w:st=3D"on">College</st1:PlaceType></span></font></st1:place></st1:PersonN=
ame><font
color=3Dnavy face=3D"Comic Sans MS"><span style=3D'font-family:"Comic Sans M=
S";
color:navy'><o:p></o:p></span></font></p>
<p class=3DMsoAutoSig><font size=3D3 color=3Dnavy face=3D"Comic Sans MS"><sp=
an
style=3D'font-size:12.0pt;font-family:"Comic Sans MS";color:navy'>5655 -1566=
<o:p></o:p></span></font></p>
</div>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'><o:p> </o:p></span></font></p>
<div>
<div class=3DMsoNormal align=3Dcenter style=3D'text-align:center'><font size=
=3D3
face=3D"Times New Roman"><span lang=3DEN-US style=3D'font-size:12.0pt;font-f=
amily:
"Times New Roman"'>
<hr size=3D2 width=3D"100%" align=3Dcenter tabindex=3D-1>
</span></font></div>
<p class=3DMsoNormal><b><font size=3D2 face=3DTahoma><span lang=3DEN-US
style=3D'font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span><=
/font></b><font
size=3D2 face=3DTahoma><span lang=3DEN-US style=3D'font-size:10.0pt;font-fam=
ily:Tahoma'>
busmanagers-bounces@edulists.com.au [mailto:busmanagers-bounces@edulists.com=
.au]
<b><span style=3D'font-weight:bold'>On Behalf Of </span></b>Francis, Julie J=
<br>
<b><span style=3D'font-weight:bold'>Sent:</span></b> Wednesday, 18 April 200=
7
4:00 PM<br>
<b><span style=3D'font-weight:bold'>To:</span></b> <st1:PersonName w:st=3D"o=
n">Business
Managers' Mailing List</st1:PersonName><br>
<b><span style=3D'font-weight:bold'>Subject:</span></b> RE: [Busmanagers] Sc=
hools
Purchasing Card</span></font><font face=3D"Times New Roman"><span lang=3DEN-=
US
style=3D'font-family:"Times New Roman"'><o:p></o:p></span></font></p>
</div>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal style=3D'margin-top:12.0pt'><font size=3D2 color=3Dnavy
face=3DArial><span style=3D'font-size:10.0pt;color:navy'>Thank you Greg.&nbs=
p; I
have the Department’s Guidelines and Procedures folder. However,
the auditor pulled us up for not presenting a policy to council, even though=
we
thought we had adequately covered the procedures for audit. (An extrem=
ely
pedantic auditor!)<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'><o:p> </o:p></span></font></p>
<div>
<p class=3DMsoNormal><font size=3D3 color=3Dnavy face=3D"Viner Hand ITC"><sp=
an
style=3D'font-size:12.0pt;font-family:"Viner Hand ITC";color:navy'>Julie Fra=
ncis</span></font><font
color=3Dnavy><span style=3D'color:navy'><o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3D"Gill Sans MT"><span
style=3D'font-size:10.0pt;font-family:"Gill Sans MT";color:navy'>Mount Dande=
nong
PS 3284</span></font><font color=3Dnavy><span style=3D'color:navy'><o:p></o:=
p></span></font></p>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3D"Gill Sans MT"><span
style=3D'font-size:10.0pt;font-family:"Gill Sans MT";color:navy'>Tel 9751
1136 Fax 9751 2332</span></font><font color=3Dnavy><span style=3D'colo=
r:navy'><o:p></o:p></span></font></p>
</div>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'><o:p> </o:p></span></font></p>
<div>
<div class=3DMsoNormal align=3Dcenter style=3D'text-align:center'><font size=
=3D3
face=3D"Times New Roman"><span lang=3DEN-US style=3D'font-size:12.0pt;font-f=
amily:
"Times New Roman"'>
<hr size=3D2 width=3D"100%" align=3Dcenter tabindex=3D-1>
</span></font></div>
<p class=3DMsoNormal><b><font size=3D2 face=3DTahoma><span lang=3DEN-US
style=3D'font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span><=
/font></b><font
size=3D2 face=3DTahoma><span lang=3DEN-US style=3D'font-size:10.0pt;font-fam=
ily:Tahoma'>
busmanagers-bounces@edulists.com.au
[mailto:busmanagers-bounces@edulists.com.au] <b><span style=3D'font-weight:b=
old'>On
Behalf Of </span></b>Hart, Greg J<br>
<b><span style=3D'font-weight:bold'>Sent:</span></b> Wednesday, 18 April 200=
7
3:14 PM<br>
<b><span style=3D'font-weight:bold'>To:</span></b> <st1:PersonName w:st=3D"o=
n">Business
Managers' Mailing List</st1:PersonName><br>
<b><span style=3D'font-weight:bold'>Subject:</span></b> RE: [Busmanagers] Sc=
hools
Purchasing Card</span></font><font face=3D"Times New Roman"><span lang=3DEN-=
US
style=3D'font-family:"Times New Roman"'><o:p></o:p></span></font></p>
</div>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'>Julie<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'>I am lead to believe that each region Finance Officer has=
been
trained by central and has all the documentation relating to purchasing card=
s.<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span style=3D=
'font-size:
10.0pt;color:navy'><o:p> </o:p></span></font></p>
<div>
<p><font size=3D2 color=3Dnavy face=3DArial><span style=3D'font-size:10.0pt;=
font-family:
Arial;color:navy'>Thankyou</span></font><font color=3Dnavy><span
style=3D'color:navy'> <br>
</span></font><font size=3D2 color=3Dnavy face=3DArial><span style=3D'font-s=
ize:10.0pt;
font-family:Arial;color:navy'>Greg Hart</span></font><font color=3Dnavy><spa=
n
style=3D'color:navy'> <br>
</span></font><font size=3D2 color=3Dnavy face=3DArial><span style=3D'font-s=
ize:10.0pt;
font-family:Arial;color:navy'>Tax & Compliance Unit (DE&T) Ph:(03)
9637-3702. </span></font><font color=3Dnavy><span style=3D'color:navy'><br>
</span></font><font size=3D2 color=3Dnavy face=3DArial><span style=3D'font-s=
ize:10.0pt;
font-family:Arial;color:navy'>Fax:(03) 9637-3080.</span></font><font
color=3Dnavy><span style=3D'color:navy'> <br>
</span></font><font size=3D2 color=3Dnavy face=3DArial><span style=3D'font-s=
ize:10.0pt;
font-family:Arial;color:navy'>e-mail:hart.greg.j@edumail.vic.gov.au</span></=
font><font
color=3Dnavy><span style=3D'color:navy'> <br>
</span></font><font size=3D2 color=3Dnavy face=3DArial><span style=3D'font-s=
ize:10.0pt;
font-family:Arial;color:navy'>Mail:Financial Analysis Reporting & Taxati=
on,
Ground Floor, No 33 St. Andrews Place, East Melbourne, 3002.</span></font><f=
ont
color=3Dnavy><span style=3D'color:navy'> </span></font><o:p></o:p></p>
</div>
<div>
<div class=3DMsoNormal align=3Dcenter style=3D'text-align:center'><font size=
=3D3
face=3D"Times New Roman"><span lang=3DEN-US style=3D'font-size:12.0pt;font-f=
amily:
"Times New Roman"'>
<hr size=3D2 width=3D"100%" align=3Dcenter tabindex=3D-1>
</span></font></div>
<p class=3DMsoNormal><b><font size=3D2 face=3DTahoma><span lang=3DEN-US
style=3D'font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span><=
/font></b><font
size=3D2 face=3DTahoma><span lang=3DEN-US style=3D'font-size:10.0pt;font-fam=
ily:Tahoma'>
busmanagers-bounces@edulists.com.au
[mailto:busmanagers-bounces@edulists.com.au] <b><span style=3D'font-weight:b=
old'>On
Behalf Of </span></b>Francis, Julie J<br>
<b><span style=3D'font-weight:bold'>Sent:</span></b> Wednesday, 18 April 200=
7
11:03 AM<br>
<b><span style=3D'font-weight:bold'>To:</span></b> <st1:PersonName w:st=3D"o=
n">busmanagers@edulists.com.au</st1:PersonName><br>
<b><span style=3D'font-weight:bold'>Subject:</span></b> [Busmanagers] School=
s
Purchasing Card</span></font><font face=3D"Times New Roman"><span lang=3DEN-=
US
style=3D'font-family:"Times New Roman"'><o:p></o:p></span></font></p>
</div>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
<p class=3DMsoNormal><font size=3D2 face=3DArial><span style=3D'font-size:10=
.0pt'>Good
morning. Speaking of purchasing cards, has anyone developed a policy
yet? A copy would be greatly appreciated. <o:p></o:p></span></font></p=
>
<p class=3DMsoNormal><font size=3D2 face=3DArial><span style=3D'font-size:10=
.0pt'>Many
thanks<o:p></o:p></span></font></p>
<p class=3DMsoNormal><font size=3D3 face=3D"Viner Hand ITC"><span style=3D'f=
ont-size:
12.0pt;font-family:"Viner Hand ITC"'>Julie Francis</span></font><o:p></o:p><=
/p>
<p class=3DMsoNormal><font size=3D2 face=3D"Gill Sans MT"><span style=3D'fon=
t-size:
10.0pt;font-family:"Gill Sans MT"'>Mount Dandenong PS 3284</span></font><o:p=
></o:p></p>
<p class=3DMsoNormal><font size=3D2 face=3D"Gill Sans MT"><span style=3D'fon=
t-size:
10.0pt;font-family:"Gill Sans MT"'>Tel 9751 1136 Fax 9751 2332</span><=
/font><o:p></o:p></p>
<p class=3DMsoNormal><font size=3D3 face=3DArial><span style=3D'font-size:12=
.0pt'><o:p> </o:p></span></font></p>
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individual sender, and not necessarily those of the Department of Education.=
<o:p></o:p></p>
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Regardless of any loss, damage or consequence, whether caused by the neglige=
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of the sender or not, resulting directly or indirectly from the use of any
attached files our liability is limited to resupplying any affected
attachments. Any representations or opinions expressed are those of the
individual sender, and not necessarily those of the Department of Education.=
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Regardless of any loss, damage or consequence, whether caused by the neglige=
nce
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attached files our liability is limited to resupplying any affected
attachments. Any representations or opinions expressed are those of the
individual sender, and not necessarily those of the Department of Education.=
<o:p></o:p></p>
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<p></p><p><b>Important - </b>This email and any attachments may be confident=
ial. If received in error, please contact us and delete all copies. Before o=
pening or using attachments check them for viruses and defects. Regardless o=
f any loss, damage or consequence, whether caused by the negligence of the s=
ender or not, resulting directly or indirectly from the use of any attached=
files our liability is limited to resupplying any affected attachments. Any=
representations or opinions expressed are those of the individual sender, a=
nd not necessarily those of the Department of Education.</p></body>
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