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<div class=Section1>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Thanks Bev, I also have found this
information useful. Do you know if there is an update of information for Cases
21F codes?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Regards <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Liz Jenkins<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Business Manager<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Templestowe Valley PS<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>8850 5777<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
<div class=MsoNormal align=center style='text-align:center'><font size=3
face="Times New Roman"><span lang=EN-US style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span lang=EN-US
style='font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span lang=EN-US style='font-size:10.0pt;font-family:Tahoma'>
busmanagers-bounces@edulists.com.au [mailto:busmanagers-bounces@edulists.com.au]
<b><span style='font-weight:bold'>On Behalf Of </span></b><st1:place w:st="on">Tewkesbury</st1:place>,
Beverley D<br>
<b><span style='font-weight:bold'>Sent:</span></b> Monday, 5 June 2006 1:28 PM<br>
<b><span style='font-weight:bold'>To:</span></b> <st1:PersonName w:st="on">Business
Managers' Mailing List</st1:PersonName><br>
<b><span style='font-weight:bold'>Subject:</span></b> RE: [Busmanagers]
Building Trust use</span></font><span lang=EN-US><o:p></o:p></span></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Hi Jill,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>This is the information I was talking
about originally – I eventually found it.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
<p class=MsoNormal><strong><b><font size=2 color=navy face="Lucida Calligraphy"><span
style='font-size:10.0pt;font-family:"Lucida Calligraphy";color:navy'>Bev
Tewkesbury</span></font></b></strong><font color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Relieving Business Manager</span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:PlaceName w:st="on"><font size=2
color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'>Lilydale</span></font></st1:PlaceName><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'> <st1:PlaceType
w:st="on">Heights</st1:PlaceType> <st1:PlaceType w:st="on">College</st1:PlaceType></span></font></st1:place><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>email: </span></font><font
color=navy><span style='color:navy'><a
href="mailto:tewkesbury.beverley.d@edumail.vic.gov.au"><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>tewkesbury.beverley.d@edumail.vic.gov.au</span></font></a><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Phone: 9735 7004</span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Fax: 9739
5463</span></font><font color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<h1><b><font size=6 color=navy face="Times New Roman"><span style='font-size:
24.0pt;color:navy'> </span></font>Guidelines for recording tax deductible
Library Funds and Building Funds on CASES<o:p></o:p></b></h1>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Schools can apply to the
Australian Tax Office (ATO) for permission to operate a tax deductible library
or building fund account. A key condition for ATO approval is that the
school council must open and maintain a separate bank account. (Refer
Public Ruling 95/27.)<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>The majority of donations
to tax deductible accounts are made at the beginning of the school year.
Parents often pay for a variety of school fees and charges with a single
cheque. An administrative problem arises where a portion of the cheque
amount includes a tax deductible donation for the library or building
fund. The amount of the donation cannot be receipted separately and
banked directly into the library or building fund account.<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0cm;margin-bottom:
6.0pt;margin-left:0cm'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>The ATO have agreed in writing to the
following procedures</span></font></b>:<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
3.0pt;margin-left:14.2pt;text-indent:-14.2pt;mso-list:l0 level1 lfo2;
punctuation-wrap:simple;text-autospace:none;vertical-align:baseline'><![if !supportLists]><font
size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font><![endif]>When
the receipt is exclusively for an amount of money donated to the tax deductible
account, the funds must be receipted, recorded and banked directly into the
designated account.<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
3.0pt;margin-left:14.2pt;text-indent:-14.2pt;mso-list:l0 level1 lfo2;
punctuation-wrap:simple;text-autospace:none;vertical-align:baseline'><![if !supportLists]><font
size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font><![endif]>When
a school receives a cheque for voluntary contributions, class materials,
excursions, etc., as well as a donation to a tax deductible library or building
fund, the money can be receipted and banked into the Official account,
providing that:<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
3.0pt;margin-left:42.55pt;text-indent:-21.25pt;mso-list:l1 level1 lfo4;
punctuation-wrap:simple;text-autospace:none;vertical-align:baseline'><![if !supportLists]><font
size=3 face="Times New Roman"><span style='font-size:12.0pt'><span
style='mso-list:Ignore'>1.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]>Periodically, all money receipted
into the Official account on behalf of the tax deductible account is transferred
into the library or building fund from the Official account.<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
3.0pt;margin-left:42.55pt;text-indent:-21.25pt;mso-list:l1 level1 lfo4;
punctuation-wrap:simple;text-autospace:none;vertical-align:baseline'><![if !supportLists]><font
size=3 face="Times New Roman"><span style='font-size:12.0pt'><span
style='mso-list:Ignore'>2.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]>The person making the donation
receives official written confirmation of the donation. Normally this
will be the receipt from the tax deductible account. However, where the
receipt is issued from the Official account, and only a portion of the amount
relates to the tax deductible donation, a form letter can be provided.
(See ‘Administrative Procedures’ below.)<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
6.0pt;margin-left:42.55pt;text-indent:-21.25pt;mso-list:l1 level1 lfo4;
punctuation-wrap:simple;text-autospace:none;vertical-align:baseline'><![if !supportLists]><font
size=3 face="Times New Roman"><span style='font-size:12.0pt'><span
style='mso-list:Ignore'>3.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]>All payments relevant to the
library or building fund must be paid by cheque directly from the library or
building fund bank account.<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0cm;margin-bottom:
3.0pt;margin-left:0cm'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>The ATO requires:</span></font></b><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
3.0pt;margin-left:14.2pt;text-indent:-14.2pt;mso-list:l0 level1 lfo2;
punctuation-wrap:simple;text-autospace:none;vertical-align:baseline'><![if !supportLists]><font
size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font><![endif]>Bank
account number (of the separate library or building fund account)<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
3.0pt;margin-left:14.2pt;text-indent:-14.2pt;mso-list:l0 level1 lfo2;
punctuation-wrap:simple;text-autospace:none;vertical-align:baseline'><![if !supportLists]><font
size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font><![endif]>Where
tax deductible funds are originally receipted into the Official account,
proof/justification for the transfer of funds from the Official account into
the library or building fund account. (Use the program budget variance
report, the flexible transaction report, or the General Ledger transaction
report for the designated program account at Chart Level 4.)<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
6.0pt;margin-left:14.15pt;text-indent:-14.15pt;mso-list:l0 level1 lfo2;
punctuation-wrap:simple;text-autospace:none;vertical-align:baseline'><![if !supportLists]><font
size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font><![endif]>A
cheque book that is solely for the library or building fund bank account.<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
6.0pt;margin-left:14.15pt;text-indent:-14.15pt;mso-list:l0 level1 lfo2;
punctuation-wrap:simple;text-autospace:none;vertical-align:baseline'><![if !supportLists]><font
size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font><![endif]>A
receipt book that is solely for the library or building fund bank account.<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:12.0pt;margin-right:0cm;
margin-bottom:6.0pt;margin-left:0cm'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>Administrative Procedures<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><i><font size=3
face="Times New Roman"><span style='font-size:12.0pt;font-style:italic'>(a)
Parent issues a cheque solely for a tax deductible donation to the library or building
fund:</span></font></i><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>If the cheque is made-out
to the school for just the amount of the donation to the building fund, or if
the donation is in cash, then the donation must be receipted directly into the
library or building fund trust account.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><i><font size=3
face="Times New Roman"><span style='font-size:12.0pt;font-style:italic'>(b)
Parent issues one cheque for a variety of payments including a tax deductible
donation to the library or building fund:</span></font></i><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>The school receipts the
total funds into the Official account in the usual manner and issues a
receipt. To enable the parent to claim a taxation benefit for the
donation, it is recommended a ‘Form Letter’ could be issued to the
parent. This letter (prepared on school letterhead) would be a standard
form. The date, receipt number, payee’s name and amount donated
could be completed and signed by the bursar or business manager when each
donation is received.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Illustrated below is a
suggested format of the ‘Form Letter’:<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<table class=MsoNormalTable border=0 cellspacing=0 cellpadding=0
style='margin-left:47.95pt;border-collapse:collapse'>
<tr>
<td width=472 valign=top style='width:354.35pt;border-top:solid windowtext 1.0pt;
border-left:solid windowtext 1.0pt;border-bottom:none;border-right:solid windowtext 1.5pt;
padding:0cm 5.4pt 0cm 5.4pt'>
<p class=MsoNormal align=center style='margin-bottom:18.0pt;text-align:center'><i><font
size=3 face="Times New Roman"><span style='font-size:12.0pt;font-style:italic'>[SCHOOL
LETTERHEAD]<o:p></o:p></span></font></i></p>
</td>
</tr>
<tr>
<td width=472 valign=top style='width:354.35pt;border-top:none;border-left:
solid windowtext 1.0pt;border-bottom:none;border-right:solid windowtext 1.5pt;
padding:0cm 5.4pt 0cm 5.4pt'>
<p class=MsoNormal style='margin-bottom:18.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Date…………<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td width=472 valign=top style='width:354.35pt;border-top:none;border-left:
solid windowtext 1.0pt;border-bottom:none;border-right:solid windowtext 1.5pt;
padding:0cm 5.4pt 0cm 5.4pt'>
<p class=MsoNormal style='margin-bottom:12.0pt'><b><font size=3
face="Times New Roman"><span style='font-size:12.0pt;font-weight:bold'>Contribution
to <st1:place w:st="on"><st1:PlaceType w:st="on">School</st1:PlaceType> <st1:PlaceType
w:st="on">Building</st1:PlaceType></st1:place> Fund<o:p></o:p></span></font></b></p>
</td>
</tr>
<tr>
<td width=472 valign=top style='width:354.35pt;border-top:none;border-left:
solid windowtext 1.0pt;border-bottom:none;border-right:solid windowtext 1.5pt;
padding:0cm 5.4pt 0cm 5.4pt'>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>The following details confirm
that a donation was received by the school council for the [SCHOOL NAME]
approved Building Fund. All donations to this fund over $2.00 are tax
deductible.<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td width=472 valign=top style='width:354.35pt;border-top:none;border-left:
solid windowtext 1.0pt;border-bottom:none;border-right:solid windowtext 1.5pt;
padding:0cm 5.4pt 0cm 5.4pt'>
<p class=MsoNormal style='margin-bottom:18.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Receipt
Number…………………………………………<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td width=472 valign=top style='width:354.35pt;border-top:none;border-left:
solid windowtext 1.0pt;border-bottom:none;border-right:solid windowtext 1.5pt;
padding:0cm 5.4pt 0cm 5.4pt'>
<p class=MsoNormal style='margin-bottom:18.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Name…………………………………………………….<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td width=472 valign=top style='width:354.35pt;border-top:none;border-left:
solid windowtext 1.0pt;border-bottom:none;border-right:solid windowtext 1.5pt;
padding:0cm 5.4pt 0cm 5.4pt'>
<p class=MsoNormal style='margin-bottom:18.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Contribution to
Building Fund…$……………………….<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td width=472 valign=top style='width:354.35pt;border-top:none;border-left:
solid windowtext 1.0pt;border-bottom:solid windowtext 1.5pt;border-right:
solid windowtext 1.5pt;padding:0cm 5.4pt 0cm 5.4pt'>
<p class=MsoNormal style='margin-bottom:96.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Signature………………………………………………….<o:p></o:p></span></font></p>
</td>
</tr>
</table>
<u><font size=3 face="Times New Roman"><span style='font-size:12.0pt;
font-family:"Times New Roman"'><br clear=all style='page-break-before:always'>
</span></font></u>
<p class=MsoNormal style='margin-bottom:6.0pt'><u><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Note:</span></font></u><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>If the school issues a
separate receipt for the library or building fund donation, and another for the
payment of excursion fees, subject contributions, etc., it is not necessary to
issue a ‘Form Letter’.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Ensure a file is started
to hold a copy of correspondence and ATO approval for the tax deductible bank
account. Details of all periodic receipts and payments transferring trust
funds from the Official account to the library or building fund should be
filed. All related reports including the program budget variance reports
and transaction reports are kept in this file for reference. This will
make research easier if or when the tax office makes enquiries.<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0cm;margin-bottom:
6.0pt;margin-left:0cm'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>CASES Procedures</span></font></b><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><u><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Chart Level 1</span></font></u><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>If it does not already
exist, create an account code for library or building fund bank account.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><u><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Chart Level 2</span></font></u><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Code 0049 under
‘Locally Raised Funds’ called Donations is to be used for
receipting funds. <u><o:p></o:p></u></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><u><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Chart Level 3</span></font></u><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Create an account code
under ‘Miscellaneous Expenditure’ for the movement of funds from
the Official account to the library or building fund account. E.g. 0141
Library/Building Fund Transfers.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>This level 3 account code
should only be used for the transfer of funds from the Official account to the
library or building fund account. It should not be used when making
payments for goods received directly from the library or building fund bank
account.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><u><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Chart Level 4<o:p></o:p></span></font></u></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>A Building Fund program,
458, has been established to record transactions relating tax deductible
community donations. For those schools who have a Library Fund a code can be
established for the recording of transactions.<br clear=all style='page-break-before:
always'>
<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><u><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Transferring funds from
the Official account into the approved library or building fund account.</span></font></u><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>When moving funds from the
Official account into the library or building fund account, the school should
process the transaction as a payment from the Official account and a receipt
into the library or building fund account.<o:p></o:p></span></font></p>
<table class=MsoNormalTable border=0 cellspacing=0 cellpadding=0
style='margin-left:76.3pt;border-collapse:collapse'>
<tr>
<td width=397 valign=top style='width:297.65pt;border:double windowtext 2.25pt;
padding:0cm 5.4pt 0cm 5.4pt'>
<p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0cm;
margin-bottom:6.0pt;margin-left:0cm'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>THIS TRANSACTION SHOULD NOT BE PROCESSED
AS AN INVESTMENT TRANSFER.</span></font></b><o:p></o:p></p>
</td>
</tr>
</table>
<p class=MsoNormal style='mso-margin-top-alt:12.0pt;margin-right:0cm;
margin-bottom:6.0pt;margin-left:0cm'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>Illustrative Examples<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><u><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Payment for goods
received using library or building fund account money.</span></font></u><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>All payments that relate
to the library or building fund must be made directly from the library or
building fund bank account using the appropriate expenditure line item.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>When paying for goods
received, do not use the level 3 account code that has been established for the
transfer of funds between the Official account and the library or building fund
account.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><u><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Example transaction codes<o:p></o:p></span></font></u></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>Assume a building fund
was authorised by the ATO and the school created 0003 as the bank account on
chart level 1, and the level 3 code created for the movement of funds was
0141. The following transaction codes would be appropriate in the examples
illustrated.<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0cm;margin-bottom:
6.0pt;margin-left:14.2pt;text-indent:-14.2pt'><i><font size=3
face="Times New Roman"><span style='font-size:12.0pt;font-style:italic'>1.
School receives a cheque for $120 from a parent, including $45 for the building
fund.<o:p></o:p></span></font></i></p>
<p class=MsoNormal style='margin-bottom:6.0pt;text-indent:35.45pt'><font
size=3 face="Times New Roman"><span style='font-size:12.0pt'>Official account
transaction code <b><span style='font-weight:bold'>for donation</span></b>
= 0002 0049 0000 458 000<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0cm;margin-bottom:
6.0pt;margin-left:14.2pt;text-indent:-14.2pt'><i><font size=3
face="Times New Roman"><span style='font-size:12.0pt;font-style:italic'>2.
School has accumulated $1,200 in Program 458 Building Fund and wishes to
transfer the funds from the Official account to the building fund bank account.<o:p></o:p></span></font></i></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
6.0pt;margin-left:35.45pt'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Official account payment transaction code = 0002
0001 0141 458 000<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
6.0pt;margin-left:35.45pt'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Building fund account receipt transaction code =
0003 0049 458 000<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0cm;margin-bottom:
6.0pt;margin-left:0cm'><i><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-style:italic'>3. School is purchasing a door
from the building fund account.<o:p></o:p></span></font></i></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Building Fund payment transaction code = 0003 0001
0101 458 000<o:p></o:p></span></font></p>
</div>
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