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<div class=Section1>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'>Noleen and Ross<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'>I have very little knowledge of
CASES/CASES21, however during the business analysis and design stage for the HRMS
Upgrade, a paper was circulated concerning the interfaces between HRMS, CASES
and CASES21. I have copied the following text from that paper which hopefully
sheds some light on the issues you have been discussing.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'><o:p> </o:p></span></font></p>
<p class=TableText><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>The current business process for the HRMS/CASES interface has the
DE&T Employee Personal and Leave data entered directly into HRMS, and the
personal data for Local Employees or other people of interest directly entered
into CASES/CASES21. Until schools migrate to CASES21 Finance they will
continue to use CASES for locally paid employees and for historical
information.<o:p></o:p></span></font></p>
<p class=TableText><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>A middleware interface exists between HRMS and CASES, and another
interface between CASES and CASES21 to allow the transfer of new and updated
DE&T Employee personal data from HRMS V7.5 to CASES21. In order to extract
the data from HRMS and transfer it to CASES21 the following must occur: -<o:p></o:p></span></font></p>
<p class=TableNumber1><![if !supportLists]><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><span style='mso-list:Ignore'>1.<font size=1
face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]>Updates to existing DE&T
Employees or addition of new DE&T Employees are made in HRMS;<o:p></o:p></p>
<p class=TableNumber1><![if !supportLists]><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><span style='mso-list:Ignore'>2.<font size=1
face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]>An overnight job is run on HRMS
which extracts data for CASES where: -<o:p></o:p></p>
<p class=TableBullet2><![if !supportLists]><font size=2 face=Symbol><span
style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<font
size=1 face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]>The name of an DE&T Employee
has changed in HRMS;<o:p></o:p></p>
<p class=TableBullet2><![if !supportLists]><font size=2 face=Symbol><span
style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<font
size=1 face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]>Leave has been entered for a
DE&T Employee in HRMS; or<o:p></o:p></p>
<p class=TableBullet2><![if !supportLists]><font size=2 face=Symbol><span
style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<font
size=1 face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]>A new DE&T Employee has been
added to HRMS.<o:p></o:p></p>
<p class=TableNumber1><![if !supportLists]><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><span style='mso-list:Ignore'>3.<font size=1
face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]>The extracted data for a school is
applied to the CASES local database when that school next logs on to CASES as
part of the CASES log on processing;<o:p></o:p></p>
<p class=TableNumber1><![if !supportLists]><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><span style='mso-list:Ignore'>4.<font size=1
face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]>An overnight scheduled job reads
CASES and updates CASES21 where there is a match on Employee ID for the
DE&T Employee; and<o:p></o:p></p>
<p class=TableNumber1><![if !supportLists]><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><span style='mso-list:Ignore'>5.<font size=1
face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]>If a new DE&T Employee is
added to HRMS then the resulting Employee ID must be manually added to CASES21
so that the data can be matched in the overnight update process.<o:p></o:p></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'><o:p> </o:p></span></font></p>
<div>
<p class=MsoNormal><b><font size=1 color=navy face=Verdana><span
style='font-size:8.0pt;font-family:Verdana;color:navy;font-weight:bold'>Chris
Towers</span></font></b><font size=1 color=navy face=Verdana><span
style='font-size:8.0pt;font-family:Verdana;color:navy'> <br>
<b><span style='font-weight:bold'>Assistant Manager, Communication &
Support</span></b> <br>
<b><span style='font-weight:bold'>Corporate Systems</span></b> <br>
<b><span style='font-weight:bold'>Corporate Services Division</span></b> <br>
<b><span style='font-weight:bold'>Department of Education and Training
(Victoria)</span></b></span></font><font size=1 color=navy face=Arial><span
style='font-size:7.5pt;font-family:Arial;color:navy'> <br>
</span></font><b><i><font size=1 color=navy face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:navy;font-weight:bold;
font-style:italic'>___________________________________________________________________
</span></font></i></b><font color=navy><span style='color:navy'><br>
</span></font><font color=navy face=Wingdings><span style='font-family:Wingdings;
color:navy'>.</span></font><b><font size=1 color=navy face=Arial><span
lang=EN-US style='font-size:8.0pt;font-family:Arial;color:navy;font-weight:
bold'>Address:</span></font></b><i><font size=1 color=navy face=Arial><span
lang=EN-US style='font-size:8.0pt;font-family:Arial;color:navy;font-style:italic'> Third
Floor, 2 Treasury Place, East Melbourne 3002</span></font></i><font
size=1 color=navy face="Courier New"><span style='font-size:7.5pt;font-family:
"Courier New";color:navy'> </span></font><font size=1 color=navy
face=Arial><span style='font-size:7.5pt;font-family:Arial;color:navy'> <br>
</span></font><font size=1 color=navy face=Wingdings><span lang=EN-US
style='font-size:7.5pt;font-family:Wingdings;color:navy'>(</span></font><b><font
size=1 color=navy face=Arial><span lang=EN-US style='font-size:7.5pt;
font-family:Arial;color:navy;font-weight:bold'> </span></font></b><b><font
size=1 color=black face=Arial><span lang=EN-US style='font-size:7.5pt;
font-family:Arial;color:black;font-weight:bold'> </span></font></b><b><font
size=1 color=navy face=Arial><span lang=EN-US style='font-size:8.0pt;
font-family:Arial;color:navy;font-weight:bold'>Phone: </span></font></b><i><font
size=1 color=navy face=Arial><span lang=EN-US style='font-size:8.0pt;
font-family:Arial;color:navy;font-style:italic'>+ 61 3 9637 3648</span></font></i><font
size=1 color=navy face=Arial><span lang=EN-US style='font-size:7.5pt;
font-family:Arial;color:navy'> </span></font><font
size=1 color=navy face=Wingdings><span lang=EN-US style='font-size:7.5pt;
font-family:Wingdings;color:navy'>2</span></font><font size=1 color=navy
face=Arial><span lang=EN-US style='font-size:7.5pt;font-family:Arial;
color:navy'> </span></font><font size=1 color=maroon face=Arial><span
lang=EN-US style='font-size:7.5pt;font-family:Arial;color:maroon'> </span></font><b><font
size=1 color=navy face=Arial><span lang=EN-US style='font-size:7.5pt;
font-family:Arial;color:navy;font-weight:bold'> </span></font></b><b><font
size=1 color=navy face=Arial><span lang=EN-US style='font-size:8.0pt;
font-family:Arial;color:navy;font-weight:bold'>Fax:</span></font></b><font
size=1 color=navy face=Arial><span lang=EN-US style='font-size:8.0pt;
font-family:Arial;color:navy'> <i><span
style='font-style:italic'>+ 613 9637 2636</span></i></span></font><i><font
size=1 color=maroon face=Arial><span lang=EN-US style='font-size:7.5pt;
font-family:Arial;color:maroon;font-style:italic'> </span></font></i><font
size=1 color=navy face=Arial><span lang=EN-US style='font-size:7.5pt;
font-family:Arial;color:navy'> </span></font><font size=1 color=maroon
face=Arial><span lang=EN-US style='font-size:7.5pt;font-family:Arial;
color:maroon'> </span></font><font
size=1 color=navy face=Arial><span lang=EN-US style='font-size:7.5pt;
font-family:Arial;color:navy'> </span></font><font size=1 color=navy
face=Wingdings><span lang=EN-US style='font-size:7.5pt;font-family:Wingdings;
color:navy'>+</span></font><b><font size=1 color=navy face=Arial><span
lang=EN-US style='font-size:7.5pt;font-family:Arial;color:navy;font-weight:
bold'> </span></font></b><b><font size=1 color=navy face=Arial><span
lang=EN-US style='font-size:8.0pt;font-family:Arial;color:navy;font-weight:
bold'>Email:</span></font></b><font size=1 color=navy face=Arial><span
lang=EN-US style='font-size:8.0pt;font-family:Arial;color:navy'> </span></font><u><font
size=1 color=blue face=Arial><span lang=EN-US style='font-size:8.0pt;
font-family:Arial;color:blue'><a href="mailto:towers.chris.g@edumail.vic.gov.au"
title="mailto:towers.chris.g@edumail.vic.gov.au"><font face="Times New Roman"><span
lang=EN-AU style='font-family:"Times New Roman"'>towers.chris.g@edumail.vic.gov.au</span></font></a></span></font></u><font
color=blue><span style='color:blue'><o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'><o:p> </o:p></span></font></p>
<div>
<div class=MsoNormal align=center style='margin-left:36.0pt;text-align:center'><font
size=3 face="Times New Roman"><span lang=EN-US style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal style='margin-left:36.0pt'><b><font size=2 face=Tahoma><span
lang=EN-US style='font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span lang=EN-US style='font-size:10.0pt;font-family:Tahoma'>
busmanagers-bounces@edulists.com.au
[mailto:busmanagers-bounces@edulists.com.au] <b><span style='font-weight:bold'>On
Behalf Of </span></b>Maxwell, Noleen N<br>
<b><span style='font-weight:bold'>Sent:</span></b> Tuesday, 23 May 2006 11:48
AM<br>
<b><span style='font-weight:bold'>To:</span></b> Business Managers' Mailing
List<br>
<b><span style='font-weight:bold'>Subject:</span></b> RE: [Busmanagers]
Changing Data in Cases 21</span></font><span lang=EN-US><o:p></o:p></span></p>
</div>
<p class=MsoNormal style='margin-left:36.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>Hi Ross,<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'> I
had an ongoing problem with 3 staff members’ details either disappearing
entirely or reverting to her maiden name and address details! This went on for
ages and after many phone calls to call centre and different attempts to fix
the problem I found the only way was to amend the details in old cases then C21
then HRMS all on the same day. My new staff member had to be added to old
cases. Also ensure the staff code in C21 matched the code in old cases.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>It’s
ridiculous that the details don’t just transfer over from HRMS.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>Good
luck!<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
<p class=MsoAutoSig style='margin-left:36.0pt'><i><font size=5 color=fuchsia
face="Script MT Bold"><span style='font-size:16.0pt;font-family:"Script MT Bold";
color:fuchsia;font-style:italic'>Noleen Maxwell<o:p></o:p></span></font></i></p>
<p class=MsoAutoSig style='margin-left:36.0pt'><i><font size=3 color=blue
face="Times New Roman"><span style='font-size:12.0pt;color:blue;font-style:
italic'>Business Manager<o:p></o:p></span></font></i></p>
<p class=MsoAutoSig style='margin-left:36.0pt'><st1:place w:st="on"><st1:PlaceName
w:st="on"><i><font size=3 color=blue face="Times New Roman"><span
style='font-size:12.0pt;color:blue;font-style:italic'>Bayswater</span></font></i></st1:PlaceName><i><font
color=blue><span style='color:blue;font-style:italic'> <st1:PlaceName w:st="on">South</st1:PlaceName>
<st1:PlaceType w:st="on">Primary School</st1:PlaceType></span></font></i></st1:place><i><font
color=blue><span style='color:blue;font-style:italic'><o:p></o:p></span></font></i></p>
<p class=MsoAutoSig style='margin-left:36.0pt'><i><font size=3 color=blue
face="Times New Roman"><span style='font-size:12.0pt;color:blue;font-style:
italic'>Phone: 9720 4147<o:p></o:p></span></font></i></p>
<p class=MsoAutoSig style='margin-left:36.0pt'><i><font size=3 color=blue
face="Times New Roman"><span style='font-size:12.0pt;color:blue;font-style:
italic'>maxwell.noleen.n1@edumail.vic.gov.au<o:p></o:p></span></font></i></p>
</div>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
<div class=MsoNormal align=center style='margin-left:36.0pt;text-align:center'><font
size=3 face="Times New Roman"><span lang=EN-US style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal style='margin-left:36.0pt'><b><font size=2 face=Tahoma><span
lang=EN-US style='font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span lang=EN-US style='font-size:10.0pt;font-family:Tahoma'>
busmanagers-bounces@edulists.com.au [mailto:busmanagers-bounces@edulists.com.au]
<b><span style='font-weight:bold'>On Behalf Of </span></b>McDonald, Ross RL<br>
<b><span style='font-weight:bold'>Sent:</span></b> Tuesday, 23 May 2006 9:45 AM<br>
<b><span style='font-weight:bold'>To:</span></b> Business Managers' Mailing
List<br>
<b><span style='font-weight:bold'>Subject:</span></b> [Busmanagers] Changing
Data in Cases 21</span></font><span lang=EN-US><o:p></o:p></span></p>
</div>
<p class=MsoNormal style='margin-left:36.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>The ongoing saga for changing data
in Cases – 21 – HRMS<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>We have an old Cases person with the
initials of a new staff member and their data has swapped! Wives and all
!!!!<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>What is the correct sequence of
events to make changes to staff details? To update in 21 does the person
have to be added to old Cases?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>Old CASES? – then 21?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>HRMS separately?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>What a nightmare!<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 color=blue
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:blue'>Ross
McDonald</span></font><o:p></o:p></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 color=blue
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:blue'>Business
Manager</span></font><o:p></o:p></p>
<p class=MsoNormal style='margin-left:36.0pt'><st1:place w:st="on"><st1:PlaceName
w:st="on"><font size=2 color=blue face=Arial><span style='font-size:10.0pt;
font-family:Arial;color:blue'>Mooroopna</span></font></st1:PlaceName><font
size=2 color=blue face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:blue'> <st1:PlaceName w:st="on">Secondary</st1:PlaceName> <st1:PlaceType
w:st="on">College</st1:PlaceType></span></font></st1:place><o:p></o:p></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 color=blue
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:blue'>ph 58
252 344 fx 58 253 747 mob 0422 844 038</span></font><o:p></o:p></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p style='margin-left:36.0pt'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>Important - </span></font></b>This
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contact us and delete all copies. Before opening or using attachments check
them for viruses and defects. Regardless of any loss, damage or consequence,
whether caused by the negligence of the sender or not, resulting directly or
indirectly from the use of any attached files our liability is limited to
resupplying any affected attachments. Any representations or opinions expressed
are those of the individual sender, and not necessarily those of the Department
of Education & Training.<o:p></o:p></p>
<p style='margin-left:36.0pt'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>Important - </span></font></b>This
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contact us and delete all copies. Before opening or using attachments check
them for viruses and defects. Regardless of any loss, damage or consequence,
whether caused by the negligence of the sender or not, resulting directly or
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resupplying any affected attachments. Any representations or opinions expressed
are those of the individual sender, and not necessarily those of the Department
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<p><font face="Arial" size="2">*******************************************</p></font><p><font face="Arial" size="2"><b>Important - </b>This email and any attachments may be confidential. If received in error, please contact us and delete all copies. Before opening or using attachments check them for viruses and defects. Regardless of any loss, damage or consequence, whether caused by the negligence of the sender or not, resulting directly or indirectly from the use of any attached files our liability is limited to resupplying any affected attachments. Any representations or opinions expressed are those of the individual sender, and not necessarily those of the Department of Education & Training.</font></body>
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