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<div class=Section1>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'>Joy<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'>In fact it not just department policy
that sets working hours, but also the Certified Agreement and Award, both of
which state that the “ordinary hours of duty for full time employees are 76
hours per fortnight, which equals 7.6 hours per fortnight”. As far as the
payroll is concerned, all full time employees are paid for a 76 hour
fortnight. One of the complications in the case of teachers is that there are
separate provisions covering face-to-face or contact hours. (Perhaps we [i.e. those
with specific hours such as SSOs and public servants] should be saying the
teachers are being overpaid, though of course many teachers work beyond both their
scheduled hours and the number of hours they are paid for).<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'>In the case pf part-day absences,
determining the actual/accurate absence hours to be entered on HRMS is potentially
rather complex, as you are pointing out. There are several ways that you could
do this, including the following:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'><o:p> </o:p></span></font></p>
<ol style='margin-top:0pt' start=1 type=1>
<li class=MsoNormal style='color:blue;mso-list:l0 level1 lfo1'><font size=2
color=blue face=Verdana><span style='font-size:10.0pt;font-family:Verdana'>Only
enter half day (i.e. AM or PM) absences. A ‘complication’ here is that in
many schools there are more work/contact hours in the morning than there
are in the afternoon.<o:p></o:p></span></font></li>
<li class=MsoNormal style='color:blue;mso-list:l0 level1 lfo1'><font size=2
color=blue face=Verdana><span style='font-size:10.0pt;font-family:Verdana'>Calculate
and enter the actual hours absent based on the attendance hours. <o:p></o:p></span></font></li>
<li class=MsoNormal style='color:blue;mso-list:l0 level1 lfo1'><font size=2
color=blue face=Verdana><span style='font-size:10.0pt;font-family:Verdana'>Calculate
and enter the actual hours absent based on the ordinary hours.<o:p></o:p></span></font></li>
<li class=MsoNormal style='color:blue;mso-list:l0 level1 lfo1'><font size=2
color=blue face=Verdana><span style='font-size:10.0pt;font-family:Verdana'>Calculate
the number of hours to be entered based on a percentage of the attendance
hours compared to the ordinary time hours. This would work something like
this in your example. The attendance hours for your school are 5.9 hours
per day (I have assumed a 30 min lunch break). 2hrs divided by 5.9 times gives
a percentage of 33.9% i.e. 2 hours is 33.9% of the ‘day’. 7.6 hours times
33.9% gives an absence of 2.576 hours.<o:p></o:p></span></font></li>
</ol>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'>I am not advocating or recommending any
particular approach, however for most employees these details are pretty academic
because very, very few employees actually exhaust their sick leave entitlement,
though it could possibly impact more in the case of sick leave without a
certificate.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'><o:p> </o:p></span></font></p>
<div>
<p class=MsoNormal><b><font size=1 color=navy face=Verdana><span
style='font-size:8.0pt;font-family:Verdana;color:navy;font-weight:bold'>Chris
Towers</span></font></b><font size=1 color=navy face=Verdana><span
style='font-size:8.0pt;font-family:Verdana;color:navy'> <br>
<b><span style='font-weight:bold'>Assistant Manager, Communication &
Support</span></b> <br>
<b><span style='font-weight:bold'>Corporate Systems</span></b> <br>
<b><span style='font-weight:bold'>Corporate Services Division</span></b> <br>
<b><span style='font-weight:bold'>Department of Education and Training
(Victoria)</span></b></span></font><font size=1 color=navy><span
style='font-size:7.5pt;color:navy'> <br>
</span></font><b><i><font size=1 color=navy face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:navy;font-weight:bold;
font-style:italic'>___________________________________________________________________
</span></font></i></b><font color=navy><span style='color:navy'><br>
</span></font><font color=navy face=Wingdings><span style='font-family:Wingdings;
color:navy'>.</span></font><b><font size=1 color=navy><span lang=EN-US
style='font-size:8.0pt;color:navy;font-weight:bold'>Address:</span></font></b><i><font
size=1 color=navy><span lang=EN-US style='font-size:8.0pt;color:navy;
font-style:italic'> Third Floor, 2 Treasury Place, East Melbourne
3002</span></font></i><font size=1 color=navy face="Courier New"><span
style='font-size:7.5pt;font-family:"Courier New";color:navy'> </span></font><font
size=1 color=navy><span style='font-size:7.5pt;color:navy'> <br>
</span></font><font size=1 color=navy face=Wingdings><span lang=EN-US
style='font-size:7.5pt;font-family:Wingdings;color:navy'>(</span></font><b><font
size=1 color=navy><span lang=EN-US style='font-size:7.5pt;color:navy;
font-weight:bold'> </span></font></b><b><font size=1 color=black><span
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size=1 color=navy><span lang=EN-US style='font-size:8.0pt;color:navy;
font-weight:bold'>Phone: </span></font></b><i><font size=1 color=navy><span
lang=EN-US style='font-size:8.0pt;color:navy;font-style:italic'>+ 61 3 9637
3648</span></font></i><font size=1 color=navy><span lang=EN-US
style='font-size:7.5pt;color:navy'> </span></font><font
size=1 color=navy face=Wingdings><span lang=EN-US style='font-size:7.5pt;
font-family:Wingdings;color:navy'>2</span></font><font size=1 color=navy><span
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size=1 color=navy><span lang=EN-US style='font-size:7.5pt;color:navy;
font-weight:bold'> </span></font></b><b><font size=1 color=navy><span
lang=EN-US style='font-size:8.0pt;color:navy;font-weight:bold'>Fax:</span></font></b><font
size=1 color=navy><span lang=EN-US style='font-size:8.0pt;color:navy'>
<i><span style='font-style:italic'>+ 613 9637 2636</span></i></span></font><i><font
size=1 color=maroon><span lang=EN-US style='font-size:7.5pt;color:maroon;
font-style:italic'> </span></font></i><font size=1 color=navy><span
lang=EN-US style='font-size:7.5pt;color:navy'> </span></font><font size=1
color=maroon><span lang=EN-US style='font-size:7.5pt;color:maroon'> </span></font><font
size=1 color=navy><span lang=EN-US style='font-size:7.5pt;color:navy'> </span></font><font
size=1 color=navy face=Wingdings><span lang=EN-US style='font-size:7.5pt;
font-family:Wingdings;color:navy'>+</span></font><b><font size=1 color=navy><span
lang=EN-US style='font-size:7.5pt;color:navy;font-weight:bold'> </span></font></b><b><font
size=1 color=navy><span lang=EN-US style='font-size:8.0pt;color:navy;
font-weight:bold'>Email:</span></font></b><font size=1 color=navy><span
lang=EN-US style='font-size:8.0pt;color:navy'> </span></font><u><font
size=1 color=blue><span lang=EN-US style='font-size:8.0pt;color:blue'><a
href="mailto:towers.chris.g@edumail.vic.gov.au"
title="mailto:towers.chris.g@edumail.vic.gov.au"><span lang=EN-AU>towers.chris.g@edumail.vic.gov.au</span></a></span></font></u><font
color=blue><span style='color:blue'><o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 color=blue face=Verdana><span style='font-size:
10.0pt;font-family:Verdana;color:blue'><o:p> </o:p></span></font></p>
<div>
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<p class=MsoNormal style='margin-left:36.0pt'><b><font size=2 face=Tahoma><span
lang=EN-US style='font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span lang=EN-US style='font-size:10.0pt;font-family:Tahoma'>
busmanagers-bounces@edulists.com.au
[mailto:busmanagers-bounces@edulists.com.au] <b><span style='font-weight:bold'>On
Behalf Of </span></b>MYERSCOUGH, Joy<br>
<b><span style='font-weight:bold'>Sent:</span></b> Wednesday, 26 April 2006
12:02 PM<br>
<b><span style='font-weight:bold'>To:</span></b> busmanagers@edulists.com.au<br>
<b><span style='font-weight:bold'>Subject:</span></b> [Busmanagers] Sick leave
entries</span></font><font size=3 face="Times New Roman"><span lang=EN-US
style='font-size:12.0pt;font-family:"Times New Roman"'><o:p></o:p></span></font></p>
</div>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'>Good morning all<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'>I have asked this question many times of others but am
interested in what the Business Managers list has to say –<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'>Department Policy is that a full day for entering an
absence is 7.6 hrs for a full day and half a day 3.8. Therefore for
‘recording’ purpose our day is 8.30 – 4.30 with half an hour for lunch (give
and take 10 minutes or so). <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'>Our ‘local’ policy is that staff don’t have to start
until 8.50 and can leave after last period at 3.15. I often get
staff that query the 8.30 – 4.30 and are generally happy when I explain for
‘recording’ purposes the hours are 8.30 – 4.30 no matter what time you leave
after 3.15. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'>Unfortunately I have one staff member that is going to
look into this further. What do other schools do when faced with half day
absence? Eg. If someone was absent until 11.00 am I would
enter 2½ hours and for half a days absence in the afternoon that would start from
1.00pm.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'>How do you all handle this?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2
face="Matura MT Script Capitals"><span style='font-size:11.0pt;font-family:
"Matura MT Script Capitals"'>Joy <st1:PersonName w:st="on">Myerscough</st1:PersonName>
</span></font>☺<o:p></o:p></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=1 face="Comic Sans MS"><span
style='font-size:8.0pt;font-family:"Comic Sans MS"'>HRMS Personnel<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><st1:place w:st="on"><st1:PlaceName
w:st="on"><font size=1 face="Comic Sans MS"><span style='font-size:8.0pt;
font-family:"Comic Sans MS"'>Kew</span></font></st1:PlaceName><font size=1
face="Comic Sans MS"><span style='font-size:8.0pt;font-family:"Comic Sans MS"'>
<st1:PlaceType w:st="on">High School</st1:PlaceType></span></font></st1:place><font
size=1 face="Comic Sans MS"><span style='font-size:8.0pt;font-family:"Comic Sans MS"'><o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><st1:Street w:st="on"><st1:address
w:st="on"><font size=1 face="Comic Sans MS"><span style='font-size:8.0pt;
font-family:"Comic Sans MS"'>1393 Burke Road</span></font></st1:address></st1:Street><font
size=1 face="Comic Sans MS"><span style='font-size:8.0pt;font-family:"Comic Sans MS"'>,
<st1:place w:st="on">Kew</st1:place> East 3102<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=1 face="Comic Sans MS"><span
style='font-size:8.0pt;font-family:"Comic Sans MS"'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=1 face="Comic Sans MS"><span
style='font-size:8.0pt;font-family:"Comic Sans MS"'>9859.8652 : phone<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=1 face="Comic Sans MS"><span
style='font-size:8.0pt;font-family:"Comic Sans MS"'>9819.7880 : fax<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><st1:PersonName w:st="on"><font
size=1 face="Comic Sans MS"><span style='font-size:8.0pt;font-family:"Comic Sans MS"'>kew</span></font></st1:PersonName><font
size=1 face="Comic Sans MS"><span style='font-size:8.0pt;font-family:"Comic Sans MS"'>@<st1:PersonName
w:st="on">kew</st1:PersonName>.vic.edu.au</span></font><font size=3
face="Times New Roman"><span style='font-size:12.0pt;font-family:"Times New Roman"'><o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=1 face="Comic Sans MS"><span
style='font-size:8.0pt;font-family:"Comic Sans MS"'>myerscough.joy.d@edumail.vic.gov.au<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=2 face=Arial><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
</div>
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