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<DIV dir=ltr align=left><SPAN class=168474123-21112005><FONT face=Arial
color=#0000ff size=2>Thanks Debbie - these are not actually incidents - these
are just when someone comes in for a headache or stomach ache, etc., but I think
I will treat them as such.</FONT></SPAN></DIV>
<DIV> </DIV><!-- Converted from text/plain format -->
<P align=left><FONT size=2><FONT face="Script MT Bold" size=4><STRONG>Bev
Tewkesbury</STRONG></FONT><BR><FONT face="Eras Medium ITC"><STRONG>Acting
Business Manager<BR>Doncaster Secondary College<BR>9856
1026<BR></STRONG></FONT><BR></P></FONT>
<DIV> </DIV><BR>
<DIV class=OutlookMessageHeader lang=en-us dir=ltr align=left>
<HR tabIndex=-1>
<FONT face=Tahoma size=2><B>From:</B> busmanagers-bounces@edulists.com.au
[mailto:busmanagers-bounces@edulists.com.au] <B>On Behalf Of </B>Payne, Debbie
R<BR><B>Sent:</B> Tuesday, 22 November 2005 9:14 AM<BR><B>To:</B> Business
Managers' Mailing List<BR><B>Subject:</B> RE: [Busmanagers] Disposal of
Records<BR></FONT><BR></DIV>
<DIV></DIV>
<DIV class=Section1>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">Hi<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">The General
Disposal Schedule for School Records 2 March 2001 says
…<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">(page
7. point 3.4.6.)<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><B><U><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">Incident
Reporting</SPAN></FONT></U></B><FONT face="Comic Sans MS" color=navy><SPAN
style="COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">.
<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">Reporting of
incidents that occur at school or school activities that are not documented
within Departmental reporting systems such as Office of Emergency Management or
Insurance & Risk Management.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><B><U><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">Disposal
</SPAN></FONT></U></B><FONT face="Comic Sans MS" color=navy><SPAN
style="COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">– destroy 7 years after
administrative use is concluded.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><B><U><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">Examples</SPAN></FONT></U></B><B><FONT
face="Comic Sans MS" color=navy><SPAN
style="FONT-WEIGHT: bold; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">
</SPAN></FONT></B><FONT face="Comic Sans MS" color=navy><SPAN
style="COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">– Incident register, incident
diary, incident notebook, Cases 21 database.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">However,
point 3.4.5. is…<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><B><U><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">Accident
reporting</SPAN></FONT></U></B><FONT face="Comic Sans MS" color=navy><SPAN
style="COLOR: navy; FONT-FAMILY: 'Comic Sans MS'"> <o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">reporting of
accidents that occur at school or school related activities such as sporting
events.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><B><U><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">Disposal</SPAN></FONT></U></B><FONT
face="Comic Sans MS" color=navy><SPAN
style="COLOR: navy; FONT-FAMILY: 'Comic Sans MS'"> – destroy 20 years after last
entry.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><B><U><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">Examples</SPAN></FONT></U></B><FONT
face="Comic Sans MS" color=navy><SPAN
style="COLOR: navy; FONT-FAMILY: 'Comic Sans MS'"> – Accident register, accident
forms, Cases 21 accident database<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">Hope the
above helps.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'"><o:p> </o:p></SPAN></FONT></P>
<DIV>
<P class=MsoAutoSig><FONT face="Edwardian Script ITC" color=navy size=5><SPAN
style="FONT-SIZE: 18pt; COLOR: navy; FONT-FAMILY: 'Edwardian Script ITC'">Debbie
Payne</SPAN></FONT><FONT color=navy><SPAN
style="COLOR: navy"><o:p></o:p></SPAN></FONT></P>
<P class=MsoAutoSig><FONT face="Comic Sans MS" color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">Business
Manager</SPAN></FONT><FONT color=navy><SPAN
style="COLOR: navy"><o:p></o:p></SPAN></FONT></P>
<P class=MsoAutoSig><st1:place w:st="on"><st1:PlaceName w:st="on"><FONT
face="Comic Sans MS" color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">Dorset</SPAN></FONT></st1:PlaceName><FONT
face="Comic Sans MS" color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'">
<st1:PlaceType w:st="on">Primary
School</st1:PlaceType></SPAN></FONT></st1:place><FONT color=navy><SPAN
style="COLOR: navy"><o:p></o:p></SPAN></FONT></P></DIV>
<P class=MsoNormal><FONT face="Comic Sans MS" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Comic Sans MS'"><o:p> </o:p></SPAN></FONT></P>
<DIV>
<DIV class=MsoNormal style="TEXT-ALIGN: center" align=center><FONT
face="Times New Roman" size=3><SPAN lang=EN-US style="FONT-SIZE: 12pt">
<HR tabIndex=-1 align=center width="100%" SIZE=2>
</SPAN></FONT></DIV>
<P class=MsoNormal><B><FONT face=Tahoma size=2><SPAN lang=EN-US
style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Tahoma">From:</SPAN></FONT></B><FONT
face=Tahoma size=2><SPAN lang=EN-US
style="FONT-SIZE: 10pt; FONT-FAMILY: Tahoma">
busmanagers-bounces@edulists.com.au [mailto:busmanagers-bounces@edulists.com.au]
<B><SPAN style="FONT-WEIGHT: bold">On Behalf Of </SPAN></B><st1:place
w:st="on">Tewkesbury</st1:place>, Beverley D<BR><B><SPAN
style="FONT-WEIGHT: bold">Sent:</SPAN></B> Monday, 21 November 2005 3:03
PM<BR><B><SPAN style="FONT-WEIGHT: bold">To:</SPAN></B> <st1:PersonName
style="BACKGROUND-POSITION: left bottom; BACKGROUND-IMAGE: url(res://ietag.dll/#34/#1001); BACKGROUND-REPEAT: repeat-x"
tabIndex=0 w:st="on">Business Managers' Mailing
List</st1:PersonName><BR><B><SPAN style="FONT-WEIGHT: bold">Subject:</SPAN></B>
[Busmanagers] Disposal of Records</SPAN></FONT><SPAN
lang=EN-US><o:p></o:p></SPAN></P></DIV>
<P class=MsoNormal><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"><o:p> </o:p></SPAN></FONT></P>
<DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">Can anyone tell me how long we need
to keep <st1:place w:st="on"><st1:PlaceName w:st="on">Sick</st1:PlaceName>
<st1:PlaceType w:st="on">Bay</st1:PlaceType></st1:place> records - these are
just every day run of the mill type visits, not major accidents. I have
found some in the archives dating back to 1985 - would it be safe to dispose of
these now?</SPAN></FONT><o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"> <o:p></o:p></SPAN></FONT></P></DIV>
<P style="MARGIN-BOTTOM: 12pt"><STRONG><B><FONT face="Script MT Bold"
size=4><SPAN style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Script MT Bold'"><!-- Converted from text/plain format -->Bev
Tewkesbury</SPAN></FONT></B></STRONG><FONT size=2><SPAN
style="FONT-SIZE: 10pt"><BR></SPAN></FONT><STRONG><B><FONT
face="Eras Medium ITC" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Eras Medium ITC'">Acting Business
Manager</SPAN></FONT></B></STRONG><B><FONT face="Eras Medium ITC" size=2><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: 'Eras Medium ITC'"><BR><st1:place
w:st="on"><st1:PlaceName w:st="on"><STRONG><B><FONT face="Eras Medium ITC"><SPAN
style="FONT-FAMILY: 'Eras Medium ITC'">Doncaster</SPAN></FONT></B></STRONG></st1:PlaceName><STRONG><B><FONT
face="Eras Medium ITC"><SPAN style="FONT-FAMILY: 'Eras Medium ITC'">
<st1:PlaceName w:st="on">Secondary</st1:PlaceName> <st1:PlaceType
w:st="on">College</st1:PlaceType></SPAN></FONT></B></STRONG></st1:place><BR><STRONG><B><FONT
face="Eras Medium ITC"><SPAN style="FONT-FAMILY: 'Eras Medium ITC'">9856
1026</SPAN></FONT></B></STRONG></SPAN></FONT></B><FONT size=2><SPAN
style="FONT-SIZE: 10pt"><o:p></o:p></SPAN></FONT></P>
<DIV>
<P class=MsoNormal><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"> <o:p></o:p></SPAN></FONT></P></DIV>
<P><B><FONT face="Times New Roman" size=3><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 12pt">Important - </SPAN></FONT></B>This
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contact us and delete all copies. Before opening or using attachments check them
for viruses and defects. Regardless of any loss, damage or consequence, whether
caused by the negligence of the sender or not, resulting directly or indirectly
from the use of any attached files our liability is limited to resupplying any
affected attachments. Any representations or opinions expressed are those of the
individual sender, and not necessarily those of the Department of Education
& Training.<o:p></o:p></P></DIV>
<P><FONT face=Arial
size=2>*******************************************</P></FONT>
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and not necessarily those of the Department of Education & Training.</FONT>
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