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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Marlyn,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Agree process is cumbersome and creates
problems with bank reconciliation. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>We generally do 2 batches at each campus
per day (one family and one sundry). We identify which campus, in the header
details. We have tried separating the EFTPOS batch, but that has not worked for
a number of reasons, including the fact that eftpos is used for both sundry and
parent accounts (2 separate C21F batches with only one amount on bank rec).
Another problem with the Eftpos is that it settles every day, regardless of
whether you have completed your banking on Cases21F – so this compounds
the issue. This together with the inclusion of cancelled receipts batches has
definitely slowed up the bank rec process.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>With the split up of roles in a large
office, I try and keep all general ledger receipting under my control. Consequently,
as we run 2 canteens, I have continued the Cases process, and kept the Canteen
under the sundry debtors, with two daily invoices being created for sales. This
has proved invaluable for trouble shooting.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Our approach, at this stage, is to try and
keep good records, and try to keep up to date. One thing, we have done, is to
file a second copy of the audit trail with the bank deposit slip. We also print
out a second receipt copy for all receipts not allocated, and write on it the
relevant details for later follow up. Hope this helps.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=5 color=navy face="Informal Roman"><span
style='font-size:18.0pt;font-family:"Informal Roman";color:navy'>Helen </span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=navy face="Arial Narrow"><span
style='font-size:12.0pt;color:navy'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 color=navy face="Engravers MT"><span
style='font-size:7.5pt;font-family:"Engravers MT";color:navy'>Helen benoy</span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 color=navy face="Engravers MT"><span
style='font-size:7.5pt;font-family:"Engravers MT";color:navy'>Business Manager</span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:PlaceName w:st="on"><font size=1
color=navy face="Engravers MT"><span style='font-size:7.5pt;font-family:"Engravers MT";
color:navy'>Leongatha</span></font></st1:PlaceName><font size=1 color=navy
face="Engravers MT"><span style='font-size:7.5pt;font-family:"Engravers MT";
color:navy'> <st1:PlaceName w:st="on">Secondary</st1:PlaceName> <st1:PlaceType
w:st="on">College</st1:PlaceType></span></font></st1:place><font color=navy><span
style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 color=navy face="Engravers MT"><span
style='font-size:7.5pt;font-family:"Engravers MT";color:navy'>PB 1 </span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 color=navy face="Engravers MT"><span
style='font-size:7.5pt;font-family:"Engravers MT";color:navy'>LEONGATHA 3953</span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 color=navy face="Engravers MT"><span
style='font-size:7.5pt;font-family:"Engravers MT";color:navy'>Ph: 03 5662
4333</span></font><font color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 color=navy face="Engravers MT"><span
style='font-size:7.5pt;font-family:"Engravers MT";color:navy'>Fax: 03 5662 2155</span></font><o:p></o:p></p>
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<p class=MsoNormal><b><font size=2 face=Tahoma><span lang=EN-US
style='font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span lang=EN-US style='font-size:10.0pt;font-family:Tahoma'>
busmanagers-bounces@edulists.com.au
[mailto:busmanagers-bounces@edulists.com.au] <b><span style='font-weight:bold'>On
Behalf Of </span></b>Greig, Christine A<br>
<b><span style='font-weight:bold'>Sent:</span></b> Wednesday, 4 May 2005 8:17
AM<br>
<b><span style='font-weight:bold'>To:</span></b> <st1:PersonName w:st="on">Business
Managers' Mailing List</st1:PersonName><br>
<b><span style='font-weight:bold'>Subject:</span></b> RE: [Busmanagers]
Receipting</span></font><font face="Times New Roman"><span lang=EN-US
style='font-family:"Times New Roman"'><o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=3 face="Arial Narrow"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Hi Marilyn<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>We do one batch for cash/chqs and manual credit card. One
batch for any sundry entries. If you have EFTPOS it is recommended that you do
a separate batch so you can identify those batches easily on your bank rec.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>We do not have sundry debtors batches every day, probable
every second day. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>We do operate a drop box which works well for us.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>You can do GL receipts with your families cash/chqs batch
which will save you an extra batch.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>regards<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<div>
<p class=MsoAutoSig><font size=6 color="#993366" face="Brush Script MT"><span
lang=EN-US style='font-size:26.0pt;font-family:"Brush Script MT";color:#993366'>Chris<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 color="#993366" face="Century Gothic"><span
lang=EN-US style='font-size:10.0pt;font-family:"Century Gothic";color:#993366'>Chris
Greig<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 color="#993366" face="Century Gothic"><span
lang=EN-US style='font-size:10.0pt;font-family:"Century Gothic";color:#993366'>Business
Manager<o:p></o:p></span></font></p>
<p class=MsoAutoSig><st1:place w:st="on"><st1:PlaceType w:st="on"><font size=2
color="#993366" face="Century Gothic"><span lang=EN-US style='font-size:10.0pt;
font-family:"Century Gothic";color:#993366'>Forest</span></font></st1:PlaceType><font
size=2 color="#993366" face="Century Gothic"><span lang=EN-US
style='font-size:10.0pt;font-family:"Century Gothic";color:#993366'> <st1:PlaceType
w:st="on">Hill</st1:PlaceType> <st1:PlaceType w:st="on">College</st1:PlaceType></span></font></st1:place><font
size=2 color="#993366" face="Century Gothic"><span lang=EN-US style='font-size:
10.0pt;font-family:"Century Gothic";color:#993366'><o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 color="#993366" face="Century Gothic"><span
lang=EN-US style='font-size:10.0pt;font-family:"Century Gothic";color:#993366'>Tel:
9814 9444 Fax: 9887 8126<o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<div>
<div class=MsoNormal align=center style='text-align:center'><font size=3
face="Times New Roman"><span lang=EN-US style='font-size:12.0pt;font-family:
"Times New Roman"'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span lang=EN-US
style='font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span lang=EN-US style='font-size:10.0pt;font-family:Tahoma'>
busmanagers-bounces@edulists.com.au
[mailto:busmanagers-bounces@edulists.com.au] <b><span style='font-weight:bold'>On
Behalf Of </span></b>Whiteway, Marilyn J<br>
<b><span style='font-weight:bold'>Sent:</span></b> Wednesday, 4 May 2005 8:08
AM<br>
<b><span style='font-weight:bold'>To:</span></b> <st1:PersonName w:st="on">Business
Managers' Mailing List</st1:PersonName><br>
<b><span style='font-weight:bold'>Subject:</span></b> [Busmanagers] Receipting</span></font><font
face="Times New Roman"><span lang=EN-US style='font-family:"Times New Roman"'><o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=3 face="Arial Narrow"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Would be very interested to hear how others are managing
their daily banking. We are a large secondary with substantial daily
takings. We do not operate a drop box but receipt as parents/kids come to
the window. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>21F Help have ‘instructed’ me to run 4 batches
per day – family cash/cheques: family credit card/eftpos: and same
again for sundry (plus of course the GL takings from the canteen!).<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>I am finding bank reconciliation cumbersome to say the
least! We always do our bank around 2pm so then frequently end up with 2
entries for the same batch on the bank rec (1 for each of the days).<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Any improvements greatly appreciated.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoAutoSig><font size=4 face="Lucida Handwriting"><span
style='font-size:14.0pt;font-family:"Lucida Handwriting"'>Marilyn Whiteway<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Business Manager<o:p></o:p></span></font></p>
<p class=MsoAutoSig><st1:place w:st="on"><st1:PlaceName w:st="on"><font size=3
face=Arial><span style='font-size:12.0pt;font-family:Arial'>Brentwood</span></font></st1:PlaceName><font
face=Arial><span style='font-family:Arial'> <st1:PlaceName w:st="on">Secondary</st1:PlaceName>
<st1:PlaceType w:st="on">College</st1:PlaceType></span></font></st1:place><font
face=Arial><span style='font-family:Arial'> #01-7647<o:p></o:p></span></font></p>
<p class=MsoAutoSig><st1:Street w:st="on"><st1:address w:st="on"><font size=3
face=Arial><span style='font-size:12.0pt;font-family:Arial'>Watson Road</span></font></st1:address></st1:Street><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Glen Waverley 3150<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoAutoSig><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Tel: 8545 0305 Fax: 8545 0355<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>whiteway@brentwood.vic.edu.au<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Arial Narrow"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p><b><font size=3 face="Times New Roman"><span style='font-size:12.0pt;
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Any representations or opinions expressed are those of the individual sender,
and not necessarily those of the Department of Education & Training.<o:p></o:p></p>
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Regardless of any loss, damage or consequence, whether caused by the negligence
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representations or opinions expressed are those of the individual sender, and
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<p></p><p><b>Important - </b>This email and any attachments may be confidential. If received in error, please contact us and delete all copies. Before opening or using attachments check them for viruses and defects. Regardless of any loss, damage or consequence, whether caused by the negligence of the sender or not, resulting directly or indirectly from the use of any attached files our liability is limited to resupplying any affected attachments. Any representations or opinions expressed are those of the individual sender, and not necessarily those of the Department of Education & Training.</body>
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